I’m not sure where this list originally came from and I don’t take credit for it myself. I didn’t create. However, it is a great list of 50 ways employees can steal from your cash register or POS. As long as there is cash involved in transactions in the restaurant/food service industry, there will be theft. For every possible technique to prevent theft, there is another to get around that prevention method.
If you do suspect an employee of cash theft, one of the best techniques you can utilize to catch them is the mid-shift drawer countdown. This is an unannounced drawer switch in the middle of a shift. You or your manager take a new drawer, with change, to the register. You run a sales report on your point of sale system, or an “x” report (not a “z” report) if you are using a cash register. Switch out the drawers and count down the drawer the employee was using. Most employees who steal will keep their extra money in the cash drawer until the end of shift countdown or sometime close to it.
If you count down drawers together with the employee (which you should), they will try to keep track of how much extra is in the drawer in their head and pull the extra amount before the countdown. They are usually careful not to take so much as to potentially make the drawer short. This causes them to be long fairly often.
If you do not count down the drawers with the employees, they will not pull their extra cash until they count down their drawer at the end of the shift, and they are less likely to leave the drawer long every shift, but will still be long more often than an honest employee will.
In any case, NEVER allow employees to keep their tips in the drawer. This completely eliminates your opportunity to detect theft.
Another tool for reducing employee theft is cameras pointed at the till. Many camera systems will now interface with point of sale systems so you can see what an employee is ringing into a drawer while you are watching their cash handling. Having the cameras alone will keep many employees honest.
Another tip is to eliminate the “no sale” button, or require manager approval to use it. A no sale button makes it very easy for employees to collect money for drinks never rung in. You should also make sure there are no $0 priced items in your point of sale menu. Some poorly designed point of sale systems require you to create sales items for your modifiers, and can inadvertently cause you to have a lot of modifier buttons that can be “rung” in with $0 balances due, but still allowing the employee to settle the sale and open the drawer. If you have $0 menu items or a no sale button, use your sales by item reports to see how often they are used. Also use your transaction reports to see how many $0 transactions are settled. These are both good indicators of theft in your restaurant, bar or food service.
Take a look at the following 50 ways employees steam from your bar or restaurant and keep your eyes open in your own restaurant. An aware owner is one that doesn’t get stolen from.
50 Ways to Steal from the Bar
- Short Ring – Under-ring the correct price of item and pocket the
difference. Common when employees have access to a “no sale” button or sale items with $0 prices that are used as modifiers in a point of sale system.
- Phantom Register – Extra register put in bar and items not rung
in on main register.
- Serve and collect while register is reading between shift
- Claim a phoney walk-out. Keep money received from
- Phantom Bottle – Bartender brings in his own bottle and
pockets cash from the sale.
- Short Pour – Pour less than shot to cover “give away” liquor
- Collusion between cocktail server and bartender.
- Using one shot on two glasses.
- Claim a returned drink – Extra drink is sold and cash is
- Returned bottle of wine – Wine is credited on inventory,
bartender sells wine by the glass, pockets cash.
- Undercharge customers or free liquor in hope of large tip.
- Re-Using register drink receipts.
- Bartender exchanges drinks to cooks for dinners.
- Adding water (diluting) liquor to get more shots out of it. Pocketing the cash.
- Using lower priced liquor and charging for call brands.
- Receiving kickbacks from liquor distributors.
- Charging customer regular prices, ringing happy hour prices.
- Complimentary cocktail or wine coupons from hotel rooms
sold by maids to bartender which can use in place of cash.
- Short-Changing Customers.
- Ringing food items on liquor key in order to cover high liquor
- Giving free drinks to employees in exchange for higher tips.
- Not pouring liquor into blended drinks to cover high pour
- Duplicate imprinting of customers credit card charge slip.
- Claiming opening bank till was short.
- Z-ing out register tape early. Under-reporting of sales.
- Recording incorrect overrings and voids.
- Change a credit card amount after a customer leaves.
- Hitting “no sale” key to open register. Pulling money out later.
- Keep income from vending machines.
- Ringing items on another bartender or manager key.
- Bringing in a pair of work shoes, wearing boots. Put liquor
bottle in boots and walk out with it.
- Claiming fictitious Paid-Outs to customers for broken
malfunctioning vending machine. Keeping Cash.
- Re-using empty bottles to get new inventory out of storeroom
- Pouring wine by the glass and ringing in a bottle sale. (the sum
of the glasses is more than the bottle price).
- Not ringing in cocktail server sales and splitting the money.
- Turning in only the amount of sales on Z-Report and keeping
- Under pouring drinks by a sixth, keeping track, and pocketing
the cash for one drink every sixth drink.
- Using jiggers brought in from home that are smaller than
standard pour, with the same objective as above.
- Substituting a house brand for a premium brand (that usually
sells at a higher price), charging for the premium brand, and
pocketing the difference.
- Overcharging the number of drinks served to a group of
customers who are running up a tab to be paid later.
- Claiming a fictitious robbery.
- Re-pouring customer wine leftover in bottles (e.g., banquet
wine) to other customers by the glass.
- Claiming a fictitious walk-out.
- Free drinks to local merchants in exchange for merchandise.
- Making juice or coffee drinks with little or no liquor.
- Picking up excess customer change on bar.
- Carrying full bottles of liquor and beer to the dumpster with
- Free drinks to the cooks in exchange for food that is sold and
cash pocketed without ringing in.
- Inflate ending inventory values by filling empty liquor bottles
with water and counting as full.
- Free drinks to customers in exchange for larger tips
Share your own tips for preventing theft or other ways employees can steal cash from an employer.
Brandon O’Dell and O’Dell Restaurant Consulting offer operations and brand strategy consulting for independent restaurant owners and small chains. Learn more at www.bodellconsulting.com.
When prices move significantly on food, it usually worries restaurant owners. There are times when prices going down OR up can offer you a good opportunity to earn extra revenue though.
Currently, Maine lobster prices are tanking. There has been a glut of Maine lobsters caught this year and prices for lobsters on the East coast have hit a record low. While a restaurant owner might normally think “prices are down, that’s great for me“, it can be a double edged sword. You do not want prices on your already low priced products going down, especially if those products make up a large portion of your sales. While initially you may earn more money from lower recipe costs from those items, eventually your customer is going to want some of those savings passed on to them. When you do decide to drop your prices or offer featured items with these low priced ingredients, what you might experience is a skewing of your product mix to those lower priced items. This can actually canabalize sales of other items that may have a higher food cost percentage, but also likely contribute more gross profit dollars to your bottom line. That means less money in the bank.
Low lobster prices are a different story. When typically high priced food items drop in price, they allow you to lower your prices and skew your sales mix toward those items. Even though those items cost less than they normally do, the lobster is probably still going to be higher priced than your average sale and contribute more gross profit dollars than your average item sold. This represents a huge opportunity to improve both sales and profitability. By offering a lower price on lobster, your guests perceive that they are getting an incredible value so more of them order the lobster. Your average ticket goes up and so does your average gross profit per item sold. Win for you and a win for your customer.
O’Dell Restaurant Consulting offers operations and marketing consulting for independent restaurants. Visit www.bodellconsulting.com for more information.